East Kingdom re-opening guidelines

The following is from the East Kingdom Seneschal regarding the process of re-opening and re-starting activities in the kingdom. If you have any questions or comments, please pass them along to me at seneschal@dragonsiphaven.eastkingdom.org


Good afternoon, East Kingdom,

We are in a phase of transition as various states/provinces within the Kingdom re-open for public activity in several stages. All who wish to return to in-person activities in the East must follow their state/province and local government requirements, and these Kingdom guidelines. We also honor the choices of those who will continue to refrain from public gatherings for quite some time.

Today, June 7, 2020, official in-person activities can resume according to the guidelines listed here.

All events are still cancelled through the end of June. We will be monitoring closely as states and provinces move through their re-opening phases, and We will update the Kingdom when local events can resume, if that date is moved from July 1, 2020. Royal Progress events will not take place until state/province guidelines allow gatherings of more than 200.

Per Corpora, an “event” must be sponsored by official branches of the Society, registered with the Seneschal of the sponsoring branch, publicized at least to the members of that branch, and conducted according to Society rules.

Permitted in-person gatherings at this time are explicitly very small — martial practices, local A&S activities, meetings to discuss specific topics, etc. The Kingdom Earl Marshal will provide specific guidance about martial practices.

If in-person business meetings resume, the meeting must also include a virtual component so that as many members of the group who wish to attend may do so.

Guidelines for East Kingdom in-person activities (June 3, 2020):

1. Do not attend an in-person activity if you are experiencing any of the symptoms of COVID-19 (https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html). If you develop symptoms after attending an in-person activity, you must notify the person in charge of the activity as soon as possible.

If you have an underlying condition which increases your risk, strongly consider your own health and safety before attending an in-person activity (https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/index.html).

2. Each local group must follow state/province and local requirements for public activity in the place where the activity is to be held, including keeping up with changes to government policy based on updated information. Be aware that some local jurisdictions have stricter requirements than their state/province.

3. In addition to state/province and local requirements, in-person gatherings in the East Kingdom at this time must:
A. Submit a plan to their local seneschal

(i) Showing that the type and size of the gathering is allowed under current state/province/local guidelines (copy of the relevant part of government re-opening language is sufficient)

(ii) Showing the organizer’s plan for complying with government and these Kingdom guidelines

(iii) If the organizer is the group’s local seneschal, plan must be submitted to the group’s regional deputy

(iv) The local seneschal or regional deputy must approve the plan in writing via their official East Kingdom email address before the activity can take place

B. Take place outdoors
C. Have enough space for all participants to remain six feet apart from each other at all times, or all participants must wear face coverings correctly (covering the mouth and nose at all times) if 6’ spacing cannot be consistently maintained.
D. Prohibit shared food or drink
E. Have sign-in sheets for contact tracing

(i) Full legal name

(ii) Society name
(iii) Current phone number or email address

(iv) Minors will be signed in under their parent’s contact information

(v) Contact tracing sheets will be retained by the activity organizer and will not be added to a database or other Kingdom records

F. Be reported to regional seneschals (except martial practices, which report as directed by the Kingdom Earl Marshal) so we can get an overall view of the Kingdom’s activities

G. Specific requirements for martial practices will be provided by the Kingdom Earl Marshal

 

These are the first steps towards returning to in-person gatherings. We will be watching to see how this limited re-opening goes, and We welcome your feedback.

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